Employer obligations regarding employee records and payslips

Employer obligations regarding employee records and payslips

Employers need to ensure that they maintain accurate employee records, including issuing payslips to employees consistent with the requirements detailed in the Fair Work Regulations 2009.

All records must be kept in a legible form, in the English language, and be readily accessible to an industrial inspector. The records are required to be kept by the Employer for a period of 7 years.

The following table sets out the requirements for record-keeping by employers:

Payslips can be provided to employees either electronically or in hard form.

Each payslip must contain the following information:

  • Employer’s name;

  • Employer’s ABN;

  • Employee’s name;

  • Period to which the payslips relates;

  • Date of payment;

  • Gross amount of the payment;

  • Net amount of the payment;

  • Any amounts paid to the Employee as a bonus, loading, allowance, penalty rate, incentive based payment or other separate entitlement;

  • Details of any deductions paid;

  • Amount of superannuation contributions paid and the fund to which the contributions were paid into.

For employees paid an hourly rate of pay, the payslip must also include:

  • The rate of pay for ordinary hours;

  • Number of hours the payment relates to;

  • The amount of the payment made at that rate.

If an employee is paid an annual salary, the rate to which the payment relates.

For questions about payslips, wage records, or employment questions, please contact Dean Cameron at Workforce Advisory Lawyers – We Know Employment Law on 0417 622 178, 1300 WAL LAW or via email to dean.cameron@workforceadvisory.com.au

Disclaimer: This information is provided as general advice on workplace relations and employment law. It does not constitute legal advice, and it is always advisable to seek further information regarding specific workplace issues. Liability limited by a scheme approved under professional standards legislation.

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